Please use the Banking/Brinks Supply Order form to submit requests for supplies needed for banking or Brinks items. The Financial Services Operations / Cashier team will place the order accordingly and notify you upon receipt. Total costs will be charged to the department according to the worktags provided. Please note that orders can take up to 2-3 weeks, please plan accordingly.

Written authorization from Financial Services is required before a department can accept cash or check payments. The Cashier's Office will work individually with departments to ensure proper cash controls. All departments must follow University cash and check handling policies.

Each department must complete and return a cash request form to request cash. The form must contain the date, departmental name, department contact, phone, address for funds to be delivered to, denomination, accounting code, accounting description and authorized signature.

Planning Ahead for Cash Orders

All cash orders must be placed by 10:00 am to ensure three-day delivery service. Orders placed after 10:00 am are processed on the next business day. Please keep this in mind to ensure that the department will have proper cash on hand if needed.

Departments should plan well in advance for cash and coin orders during peak University periods (i.e. commencement, reunion weekend, fiscal and calendar year end, semester start weeks, etc.)

Cash Request Form

Accepting and Handling Payment Cards to Conduct University Business Policy applies to any department associated with the University that conducts business through payment card (credit and/or debit) transactions or is responsible for developing and maintaining a University website to conduct business transactions using payment cards.

All University departments that provide goods and/or services to customers and invoice for goods/services, are required to utilize the central system Workday. This process is referred to as Customer Accounts Receivable.

Each departmental deposit must be submitted with a departmental deposit form to the Cashier's Office for processing.

• All information must be completed on the form in order to ensure accurate and timely processing. 
• Please review the Controller's Office General Accounting page for assistance with valid worktags.

Departmental Deposit Form

Any department that receives a gift, donation or pledge must submit cash, checks or credit card receipts to the Cashier's Office for processing. Please send gift deposits with a gift deposit form. 

Gift Deposit Form

Reference the University Petty Cash Policy for details on replenishing a petty casy fund at the Cashier's Office.